Project Support

Dry Docking, DSV & MPV

ORCA Subsea provide a complete management package to our clients for any DSV/MPV dry docking scope of work on a global basis.

Our aim is to produce a detailed scope of work based on our clients confirmed list of requirements, provide all third party services required, supply the on-site required expertise/personnel and supply technical support where and when required to execute the work scope throughout the duration of the project.

Dry Docking Phase 1 (Planning)
Prior to any dry dock period the most important aspect is the preparation and planning of the scope of work. ORCA’s designated project team will liaise with our client to produce a complete package and time line for completion of the works as noted below. Our onshore team will also supply technical and logistical support as required.

  • Review of scope of work supplied by clients technical department
  • List third party involvement and requirements
  • Highlight any system or equipment modifications that need to be processed via the clients “change request process”
  • Feasibility study and risk assessment review
  • Review of technical procedures with clients HSE and technical department
  • Procurement schedule
  • Logistics support requirements
  • Produce project plan with milestone dates to client
  • List ORCA personnel required for project
  • Post docking on-site survey and review of IMCA guideline requirements (D023, 024 & 018 etc)
  • Liaise with relevant classification society relevant to the scope of work
  • Interface with shipyard management and clients team
  • Pre-docking report for scope of work to be issued to client for comment

Once all the above preparation work has been completed ORCA will deploy their project team to the worksite as per schedule for phase 2 of the operation

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Dry Docking Phase 2 (Execution)
Once the actual start date for the dry dock has been confirmed (phase 2) the ORCA onsite management team will be deployed. This will usually be the on-site superintendent, technical supervisor and logistics supervisor (if required). The following noted tasks will be addressed as required.

Initial On-site Preparation

  • ORCA personnel arrive at shipyard/worksite
  • Shipyard HSE induction
  • Meeting with client representatives i.e. vessel master, chief engineer, technical supervisors, HSE dept. and shipyard project team
  • Review working procedures i.e. permit to work, confined space entry, electrical & mechanical isolations, incident reporting etc.
  • Logistic procedures for receipt of items/equipment at the shipyard
  • Final review of project plan and milestone dates
  • Meeting with workforce i.e. anyone carrying out work under the supervision of ORCA to finalise daily requirements and procedures as noted below:
    • Worksite management/supervision structure (for clarity)
    • Permit to work procedure
      Daily tool box talks (logged and signed)
    • Isolation requirements as per procedure
    • Working at height requirements as per procedure
    • Confined space entry as per procedure
    • General safety and working practices

Working Daily Requirements

  • Tool box talk with all personnel; Sheet to be signed by all personnel and logged
  • Permit to work document to be raised by worksite supervisor
  • Safe entry permits to be generated if required
  • Isolation certificates to be raised or extended as required
  • Safety hazards to be highlighted to management/supervisor as required
  • Daily report from ORCA Superintendent highlighting daily events and personnel on site (including third party personnel)
  • Weekly report highlighting progress and updated schedule

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Dry Docking Phase 3 (Project Close-out)

In the final phase of the dry docking scope of work the ORCA project team will close out any outstanding works along with updating certification packages as required for the client and the relevant class authorities.

The client will be presented with the updated certification packages as required by IMCA guidelines along with the corresponding class certification.

Project Close-Out Requirements

  • Completion of works as noted on works schedule
  • Equipment modification forms to be closed out as per clients procedure
  • Update onboard maintenance records / system as required
  • File all third party test certificates as required in maintenance files
  • Updated IMCA guideline documents (i.e. D023 & 024) to be presented to the client
  • All relevant classification certificates to be presented to the client
  • Close out report to be compiled and presented to client
  • Close out meeting to be held and any issues highlighted
  • ORCA lessons learned meeting to ensure continual improvement to provide a first class service for our clients on a worldwide stage

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New Build Support

ORCA Subsea personnel are experienced with “New Build” dive system installation work on various vessels. A different approach is required for this compared to mobilisations and dry docking scopes of work.

ORCA Subsea approach this type of work in the same methodical fashion as mobilisations, dry dock and maintenance periods by splitting the scope of work in to three phases i.e. post build, build period and close out. This has been proven to be the best approach to ensure that ORCA supply a quality service to our clients.

See below the breakdown detail of the three phases of work.

New Build Phase 1 (Preparation & Planning)
Prior to any new build project the most important aspect is the preparation and planning of the scope of work. ORCA’s designated project team will laisse with our client and designated shipyard to review the proposed scope of work, supply of equipment and timeline for completion.

  • Review of equipment technical specifications as supplied by client and highlight any required issues to the client
  • Review of equipment layout and relevant IMCA guidelines for installation
  • Review of classification rules for equipment installation
  • Feasibility Study & Risk Assessment review
  • Feedback regarding the equipment installation to the proposed DSV or MPV to client
  • Review of proposed build schedule supplied by shipyard project team
  • Review of equipment procurement schedule
  • Liaise with relevant classification society for equipment installation and commissioning procedures
  • Attend all third party FAT testing of equipment as required by the client
  • Verify dates for class society surveyors and engineers to be on site as per schedule
  • Review ORCA Logistics support requirements if required
  • Produce integrated project plan for both shipyard and equipment installation highlighting any potential clashes.
  • Highlight ORCA personnel required for project and key dates for deployment of personnel
  • Shipyard to highlight induction process for ORCA personnel
  • Review meetings to be scheduled highlighting progress as required in build up to deployment of personnel
  • Once all the above preparation work has been completed ORCA will deploy their project team to the worksite as per schedule for phase 2 of the new build project

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New Build Phase 2 (Equipment Installation)
Once the actual start date for the equipment installation has been confirmed (phase 2) the ORCA onsite management team will be deployed. This will usually be the on-site Superintendent, Technical Supervisor, additional personnel and Logistics supervisor (if required). The following noted tasks will be addressed as required.

Initial On-site Preparation

  • ORCA personnel arrive at shipyard / worksite
  • Shipyard HSE induction
  • Meeting with client representatives i.e. Shipyard project team, HSE dept. and client representatives
  • Review working procedures i.e. permit to work, confined space entry, electrical & mechanical isolations, incident reporting etc. as required by shipyard
  • Risk Assessment review
  • Review of classification test procedures with clients HSE & technical department
  • Logistic procedures for receipt of items / equipment at the shipyard
  • Final review of project plan and milestone dates. Also review of schedule for overlapping work with shipyard
  • Meeting with workforce i.e. anyone carrying out work under the supervision of ORCA to finalise daily requirements and procedures as noted below
    • Worksite management / supervision structure (for clarity)
    • Permit to work procedure
    • Pressure testing as per procedure
    • Daily tool box talks (logged and signed)
    • Isolation requirements as per procedure
    • Working at height requirements as per procedure
    • Confined space entry as per procedure
    • General safety and working practices

Daily Working Requirements

  • Tool box talk with all personnel – Sheet to be signed by all personnel and logged
  • Daily meeting with yard project team
  • Permit to work document to be raised by worksite supervisor
  • Safe entry permits to be generated if required
  • Isolation certificates to be raised or extended as required
  • Safety hazards to be highlighted to management / supervisor as required
  • Daily report from ORCA Superintendent highlighting daily events and personnel on site (including third party personnel)
  • Weekly report highlighting progress and updated schedule for ORCA deliverables

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New Build Phase 3 (Installation Close-out)
In the final phase of the new build scope of work the ORCA project team will close out any outstanding works along with updating certification packages as required for the client, relevant class authorities and IMCA guideline requirements.

The client will be then presented with the final updated planned maintenance certification packages as required by IMCA along with the corresponding class certification.

New Build Project Close-Out Requirements

  • Completion of works as noted on project schedule
  • Dive system/equipment commissioning routines to be reviewed with shipyard and clients HSE dept
  • Dive system/equipment commissioning routines to be completed in conjunction with third party equipment suppliers
  • Update onboard maintenance records/system as required
  • File all third party test certificates as required in maintenance files
  • Updated IMCA guideline documents (i.e. D023, 024 & 018 etc.) to be presented to the client
  • All equipment classification certificates to be presented to the client
  • Close out report to be compiled and presented to client

Deliverables to Client

The aim for ORCA Subsea is to provide a first class service to our clients and to safely complete all our deliverables within the planned time scale for any new build project where the location.

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Maintenance Periods

ORCA will supply a detailed project plan for any maintenance period which would include procurement schedules, personnel requirements for the project, timelines and milestone dates, third party company targets, equipment hire, client tasks and budget control for all ORCA deliverables.

Project Planning and Management
ORCA supply and manage standalone projects such as re-commissioning of all types of sat and air dive systems, welding systems and specific projects were diving and construction expertise are required.

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Safety Management
ORCA supply a full range of working and safety procedures for the wellbeing of all personnel on any ORCA controlled work site. On either onshore or offshore ORCA can either operate to our clients existing safety management system or work to the ORCA SMS which is based on the highest standards currently deployed in the subsea sector today.

Setting a high standard of safety on all worksites both our own and clients is our highest priority.

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Budget Control
At ORCA we under stand that tight budget control is not just the responsibility of the project manager and project cost controller but is the responsibility of everyone involved in the project. This has allowed use to put cost control and cost reduction at the forefront of what we offer to our clients whether it be a mobilization, supply of equipment or fully managing a client’s equipment pool.

ORCA Subsea’s management team and engineers have many years of experience in delivering equipment oriented projects on time and within the estimated budget whether the budget is an annual equipment budget or specific project budget, weekly budget reviews will be carried out and the budget status reported to the client to ensure that they are fully aware of the financial status of the budget, with total expenditure control resting with the client and there pre existing approvals system.

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PMS Systems
ORCA personnel have over forty years’ experience working with existing planned maintenance systems as well as designing and implementing systems for inbuilt and portable dives systems. This also covers portable hyperbaric welding systems, onshore hyperbaric facilities and specific equipment / systems as required by our clients.

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Certification Control
Running in conjunction with any PMS work will be the dive system / equipment certification package. This will involve certification for equipment and systems as highlighted in IMCA guidelines and the relevant class authority requirements for certification of the equipment. ORCA will provide class leading personnel to achieve this whether it be for a short or long term contract.

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Technical Supervision
ORCA supply technical supervisors or superintendents to lead or consult on specific mobilizations, new build projects, dry dockings, maintenance periods and standalone projects as requested by our clients.

All supervisors or superintendents are fully competent and carry decades of experience to carry out the supervisory roles for these types of projects and are fully trained in all aspects of controlling the scope of work, working to the time line allotted as per project plan, dealing with onsite third party contractors and instilling a strict safety policy on all work sites.

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Technical Personnel
ORCA supply additional personnel of various disciplines to complement and enhance our clients current team and add expertise to support current projects without the need to source and secure these individuals on a permanent basis. All technicians supplied by ORCA will be of a high standard as noted in their “technical competency rating” as measured against the ORCA training scheme. This “record of competency” has been implemented by ORCA to ensure that we supply technical personnel with skill levels of a high quality to our clients.

In addition to supplying specialist personnel ORCA on a dedicated basis ORCA can also let our clients draw from our in-house team for review and generation of specific procedures, plans of works, project schedules etc.

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Equipment Brokering and Specialist Procurement

ORCA offer a full equipment brokerage service, in addition to sourcing specialist items of diving, project and drilling equipment. Need to free up some yard space, remove some past project surplus equipment or consumables? ORCA will take a full inventory of the equipment you wish to sell, market the equipment through our world wide database of potential customers and then present all the bids back to you for final selection approval.

ORCA operate this way to assure transparency of the bidding process for our clients and to ensure you are getting the best possible return for your surplus. Our aim with the brokerage side of the business is to offer a solution to our client’s equipment needs and to also ensure the best quality items are sourced within the clients timeframe and budgetary requirements.